Workshop tip: Name plate template

Do you regularly run workshop sessions with people who have not met each other before? Are many of these sessions one-offs?

We have found it very useful to produce simple name plates for workshop participants, facilitators and stakeholders. They help everyone know who’s who and make discussion easier.

Here’s how to create your very own double-sided workshop name plates:

  1. Download and open the attached Workshop name plate template
  2. Fill in the person’s first name, full name and organisation in the second table cell
  3. Select the contents of the second cell (not the whole cell) and copy, then select contents of the third cell and paste to replace. This retains correct cell orientation.
  4. Print the page
  5. Fold printed sheet in half twice, then fold the fourth quarter back to form a triangle.

Repeat steps 2 to 5 for each attendee. Too easy!

Name plate template

Word document icon Download workshop name plate template as an RTF document (24 KB, paper size A4). You can open and edit it in your favourite word processing application such as Microsoft Word.

The template looks like this:

Workshop name plate template image

Folding instructions

Once printed, fold the sheet in half twice, then fold the fourth quarter back to form a triangle:

Workshop name plate instructions

Finished product

Workshop name plate examples

If you find this template useful and use it in your workshops, please leave a comment below. Thanks!

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  1. Posted 18/05/2009 at 11:28 am | Permalink

    Very nifty. So simple, and yet so useful. Thanks Jussi.

  2. Anatoli
    Posted 30/10/2009 at 12:57 am | Permalink

    Thanks for this template! It is really very useful! Good job, Jussi

  3. Gaurav
    Posted 05/03/2010 at 5:06 pm | Permalink

    Very simple and yet so amazing
    Thanks a ton

  4. Posted 11/05/2010 at 6:01 pm | Permalink

    Very useful, thank you it helps a lot!!!

  5. Posted 11/05/2010 at 6:03 pm | Permalink

    Please help me i need to insert a logo???

  6. Posted 11/05/2010 at 6:56 pm | Permalink

    Hi Faiza,

    if you’re using Microsoft Word you should be able to insert a logo easily as an image. Select Insert > Picture > From File… in the menu, or use buttons in the ribbon if you’re using Word 2007. Just make sure you scale it small enough so that table cell widths stay the same, or change Image > Layout > Wrapping style to show the image in front of text.

    The only problem is you’ll probably need two versions of the logo, one rotated 90 degrees clockwise and another one rotated counterclockwise. You can do this in Microsoft Paint, for example. If you use the same logo for all participants it should be easy enough but probably more trouble than it’s worth if everyone comes from a different company.

    Hope this helps!

  7. Faiza
    Posted 11/05/2010 at 8:31 pm | Permalink

    Thank you very much..why did i not know about you earlier!!!

  8. MC
    Posted 27/04/2011 at 7:22 am | Permalink

    Thank you SO much for this – EXTREMELY helpful!

  9. Posted 09/05/2011 at 11:03 pm | Permalink

    Tnx.. very useful! :)

  10. Denise
    Posted 22/06/2011 at 5:56 pm | Permalink

    Very useful. Is there a way to make it smaller – half page?

  11. Posted 04/07/2011 at 2:56 pm | Permalink

    Hi Denise, the easiest way to make the name plate smaller is to print multiple pages per sheet. If you’re using Word set Print > Layout > Pages per Sheet to 2 or higher. I hope this helps.

  12. Posted 05/07/2011 at 8:28 am | Permalink

    I needed a name tag for a holder on my desk. With very little modification this worked great! Thanks.

  13. Katie
    Posted 14/09/2011 at 5:12 am | Permalink

    Perfect! This was super easy and helpful!

  14. Liza
    Posted 05/01/2012 at 2:12 am | Permalink

    Just what I was looking for – thank you!

  15. Twyla Reynolds
    Posted 07/03/2012 at 11:15 pm | Permalink

    Many Thanks!!! Quick and easy time saver.

  16. Kiki
    Posted 14/03/2012 at 1:05 am | Permalink

    Thank you! Just what I was looking for!

  17. Sahra
    Posted 18/04/2012 at 5:11 am | Permalink

    Thank you!